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Industries: Government 

Whether at the municipal or state level, government agencies often need help maximizing the value and impact of their technology investments. Standley Systems has worked with government agencies of all sizes.


Fulfilling the Needs of Modern Government

Picture your agency, municipal, or county office, where printing is seamless, secure, and cost effective, a place where outdated printers no longer stall productivity, sensitive documents are safeguarded with the highest level of security, and budget overruns on printing supplies are a thing of the past. 

Standley Systems document and print technology offer this and more, transforming the way state agencies, municipalities and county governments handle their print environments. It's not just about printing- it's about optimizing resources, enhancing security, and enabling your agency to focus on what matters most: serving the public efficiently and effectively. 

 

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Managed Print Services for Government 

Managed print services (MPS) are your gateway to streamlined operations, significant cost savings, and enhanced document security. Imagine a future where your printing environment is fully optimized, costs are predictable, and sensitive information is protected at every step. With MPS, that future is now—empowering your agency to focus on its core mission while leaving the complexities of print management to the experts.

  • Predictable Budgeting: fixed monthly fees for print services help in better financial planning and avoid unexpected expenses
  • Automated Supplies Management: automated monitoring of supply levels ensures time replenishment
  • Enhanced Support and Maintenance: access to Senior Government Account and MPS Specialists to receive the best service and custom solution to fit your evolving needs
  • Improved Security: our solutions offer secure print release  features and encryption to protect sensitive information
  • Print Usage Insights: detailed reports and analytics provide visibility into print habits and help identify opportunities for further optimization
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Scanning & Document Management Services

In a world where efficiency and security are paramount, whether you're an agency or municipality, you cannot afford to be bogged down by paper trails and disorganized records. Enter scanning and document management services – a revolutionary solution that digitizes your workflow, making document retrieval instantaneous, secure, and fully compliant.

Imagine having every critical document at your fingertips, accessible from anywhere, and protected against loss or unauthorized access. With these services agencies can dramatically reduce storage costs, enhance collaboration, and ensure that vital information is always just a click away. It’s not just about going paperless; it's about transforming how your agency operates, unlocking new levels of productivity, and ensuring the integrity of your data. 

  • Faster Access to Documents
  • Streamlined Workflow: automation of document handling processes speeds up operation and reduces manual tasks such as routing and approvals
  • Reduced Storage Cost: digital storage eliminates the need for physical space and costs associated with file cabinets, storage rooms, and paper
  • Consistent Formats: standardized formats and templates produce consistency across departments and processes 
  • Audit Trails and Version Control
  • Better Compliance: automated retention policies ensure documents are kept for the required duration and disposed of appropriately when no longer needed 
  • Remote Access
  • Data Backup: regular backups of digital documents protect against data loss due to disaster, theft, or technical failures
  • Business Continuity: digital records can be quickly restored, providing continuity for operations even in the face of emergencies

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Contract Vehicles

A contract vehicle is a pre-negotiated agreement or mechanism that government entities use to purchase goods, services, or technology from vendors. These contracts are set up to streamline the procurement process, making it easier and more efficient for government agencies, cities, counties, K-12 schools, and higher education to acquire what they need. 

Here's how it works:

  1. Pre-qualification: vendors apply to be included in the state contract vehicle by submitting their products, services, and pricing for consideration and evaluation.
  2. Contract Award: Once a vendor is approved, they are awarded a contract, often with set terms.
  3. Ease of Use: State agencies can use this contract vehicle to make purchases without needing to go through a full procurement process each time.
     
    Learn More

Printing Solutions

Standley provides both managed print services and production printing solutions tailored to the security needs of government agencies. We work with your team to devise a print solution that simplifies your workflows, keeps your data secure, and saves your staff time and effort – so they can focus on high-value initiatives. 

So what contracts can you use to partner with Team Standley?

State of Oklahoma Contracts:

Oklahoma & Texas Contracts:

  • GEM Price Group - HP
  • Omnia Partners - Ricoh
  • AEPA - Kyocera
  • Sourcewell - Xerox

Learn More

 

Wide Format Printers

Wide format printers offer various benefits for government, municipalities, and schools, particularly in areas where large-scale documents and high-quality prints are essential. 

Various applications include: 

  • Architectural Plans
  • Engineering Drawings
  • Geographic Maps 
  • Public Notices
  • Educational Posters
  • Promotional Materials
  • Presentation Pieces

Wide format printers are an asset for government agencies, allowing them to produce a wide range of high-quality, large-format materials efficiently and cost effectively.

  • Superior Print Quality: Wide format printers deliver high-resolution prints, ensuring documents, maps, posters, and other large-format materials are produced with exceptional clarity and detail 
  • Diverse Media Handling: wide format printers can handle a variety of media types, including paper, vinyl, fabric, canvas, and more, allowing for a wide range of applications such as banners, signage, blueprints, and large-scale graphics. 
  • Cost Efficiency: by bringing wide format printing capabilities in-house, state agencies can reduce reliance on external vendors, saving on outsourcing costs and speeding up production times
  • Enhanced Public Engagement: high-quality posters, banners, and signs help in effectively engaging with the public on various initiatives, campaigns, and announcements 

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Frequently Asked Questions

Standley has a long history of working with municipal and state government agencies. Learn more from answers to these frequently asked questions.

 

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Want to Learn How You Can Leverage the State Contract Vehicles to partner with Team Standley?

Ready to learn more? Let's chat! Fill out the form to speak to our Senior Government Specialist. 
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